By Laws of Steel City Brewers, A Colorado Non For Profit Organization
ARTICLE 1 - ORGANIZATION
SECTION 1 - NAME AND TYPE OF ORGANIZATION
The name of the organization is Steel City Brewers, A Colorado Non-Profit Corporation. For simplicity, the organization will also be referred to as Steel City Brewers or Steel City Brewers Home Brewing Club, hereinafter referred to as SCB.
The type of Organization is a nonprofit corporation, designation 501(c)(7) under the laws of the United States, and the State of Colorado. The club contends this is the correct designation since the organization is a limited member “social club” with a common interest. Additionally, the club does not intend to conduct a regular business as a “for profit” entity.
SECTION 2 - PURPOSE
SCB is a Colorado homebrew club dedicated to the art and science of beer brewing. Through education and collaboration within the organization, the club also strives to share home brewing with the general public to encourage the development of new brewers in the Pueblo Community. Lastly, the club wants to maintain an active relationship with the American Homebrewers Association, as a chartered organization.
ARTICLE 2 - MEMBERSHIP
SECTION 1 - QUALIFICATIONS OF MEMBERSHIP
Membership into SCB is open to any adult 21 years old or older with an interest in brewing beer, wine, mead, cider or who are active homebrewers or professional brewers. To become a member, an individual will sign a liability release form to SCB for all club organized events and pay membership dues. Membership may be revoked as stated in the Ethical Code, Article 7.
SECTION 2 - MEMBERSHIP TERM
The term of membership is annual, based on the standard calendar year. Dues are paid in the month of April for the full year. New members who join after April, prorated amounts apply (see Dues). A member who is in good standing is one who is current in dues.
SECTION 3 - PARTICIPATION
Members are asked to take an active role in club meetings and events. Members are asked to help with the setup, maintenance, and/or cleanup of club meetings and events.
SECTION 4 - VOTING
Each regular member in good standing of SCB shall have the right to vote on matters that come before the membership.
SECTION 5 - REVOCATION OR SUSPENSION
Membership is “at will,” and may be canceled by the member or revoked or suspended by a unanimous vote of SCB Board of Directors for the following reasons:
- Failure to pay dues (will only result in membership suspension).
- Failure to abide by club by-laws.
- Conduct that is detrimental to the image or purpose of SCB.
SECTION 6 - REINSTATEMENT
Paying, in full, any annual dues owed can reinstate any member whose membership has been suspended due to the failure of paying their dues.
SECTION 7 - GUESTS
Members are welcome and encouraged to bring guests to club meetings. Some events may require the guest to pay a fee for entry, or materials used or consumed. Members will be held responsible for the actions of their guests.
Guests will not have voting rights, a membership card, or access to any SCB member benefits, including but not limited to, borrowing of club equipment (Ex., Jockey box).
ARTICLE 3 - DUES
SECTION 1 - ANNUAL DUES
The annual membership fee is $24 per person per year, or $35 family membership and are due by the end of April. Annual dues will be prorated on a monthly basis for new members in their first year of membership only.
The prorated membership fee will be calculated based on a rate of $2 per month left in the calendar year. A club meeting will serve as the cutoff for the month’s dues. For example, if a member joins prior to a month’s meeting, that month counts towards dues.
After the prorated period, new members will pay the full annual dues at the next calendar year. Existing members do not have the option to pay partial or prorated membership fees.
The amount of annual membership dues will be determined at the SCB Annual board of directors meeting and can be changed with a majority vote of the SCB officers. Any changes to the annual membership dues will be announced at the January meeting.
A member may cancel membership at any time but will not receive a refund for any paid dues.
ARTICLE 4 - SCB BOARD OF DIRECTORS
SECTION 1 - NUMBER OF BOARD OF DIRECTORS
The board of directors will consist of no less than 7 board members and no more than 11. The board will consist of the four club officers elected by members at the December membership meeting for the following year.
SECTION 2 - QUALIFICATION OF BOARD MEMBERSHIP
Board members are qualified by meeting membership requirements of Article 2, Section 1, and have membership dues current as stated in Article 3, Section 1.
SECTION 3 - BOARD MEMBER REQUIREMENTS
All Board members will be responsible for attending all board meetings unless prior notice of absence is given. As a group, the responsibilities of the Board are as follows:
- Coordination Tours of local breweries, meadery, and wineries.
- Procurement of guest speakers at club meetings.
- Facilitation of accommodations and transportation for group events, tours, etc.
- Assist in the setting the events calendar and content on the SCB website.
- Working on Fundraiser Events.
- Ensuring every meeting has an education presentation.
ARTICLE 5 - CLUB OFFICERS
SECTION 1 - OFFICER TERMS
Officers are committed to a 1-year term, and limited to 3 consecutive terms, at any one position unless approved via a unanimous vote by the Board.
Each officer will meet the criteria of any board member per Article 4, Section 2.
SECTION 3 - POSITIONS
Elected Officer Positions:
- Vice President
SECTION 4 - OFFICER DESIGNATIONS
The president of SCB is typically the public representative of SCB. This person is the de facto leader of all club meetings, activities, and events. To be nominated and/or serve as president, member must have served as an elected officer or board member for at least one year during the previous term, has served as an elected officer at least once in the previous three years or has remained heavily involved with the clubs activities as judged by the current board of directors prior to election.
The President Is:
- Responsible for directing and managing the board meetings and club meetings, incorporating standard rules of decorum or Robert's Rules of Order.
- Act as a liaison between the American Homebrewers Association (AHA) and SCB when needed.
- Active in communication with other area clubs.
- The public “face” for SCB.
The Vice President Is:
- Responsible for managing the membership board meetings and club meetings in the absence of the President.
- Club coordination of GABF attendance by the membership.
- The Vice President will work closely with both the Secretary and Treasurer to resolve any financial and/or educational needs for an event.
- Keep track of club equipment, who has it checked out, and if any issues arise.
The Secretary is responsible for aspects of SCB including:
- All communications (emails, newsletters, etc.) on behalf of SCB.
- Formulation and distribution of the meeting agenda and any related meeting materials.
- Maintenance all official SCB documents.
- The taking of board and general meeting minutes.
- Take club meeting attendance.
- Procure ballots for election of officers prior to December meeting.
The Treasurer is responsible for financial aspects of SCB including:
- Dues collection through coordination of communications through Secretary.
- Annual budget and forecasting.
- Maintenance of banking accounts and club accounting, including transferring of funds from any digital payment services to bank account.
- Review and reconciliation of bank accounts.
- Filing of any legal and tax documents.
ARTICLE 6 - OFFICER ELECTIONS
SECTION 1 - NOMINATIONS
Nominations for officer positions will take place annually at the October club meeting for the following year. Any member in good standing can be nominated in accordance with for an officer themselves. Members are not compelled to accept a nomination due to nonattendance of said meeting
Any nominee for President must a) have served as an elected board member for at least one year during the previous term or b) have served as an elected officer at least once in the previous three years and has remained heavily involved with the club's activities a judged by the current board of directors.
To be nominated for an officer position, a member must be an AHA member or become an AHA member within one month of the election.
SECTION 2 - ELECTIONS
Officer Elections will occur at the December club meeting for the following year's officers, voted on by members who meet membership requirements as explained in Article 2, Section 1.
The election will take place via a secret ballot, or if deemed unnecessary by the board, via a show of hands. If by ballot, the President shall form a committee of three members to tabulate the results. The members of the committee shall not be running for office.
SECTION 3 - TERM LIMITS
An officer of SCB can serve no more than three (3) consecutive terms as President, Vice President, Secretary or Treasurer. Exceptions can be made by unanimous vote of the board of directors for all positions except President.
SECTION 4 - VACANCIES
When a vacancy exists, the remaining club officers will appoint a new officer within 30 days
SECTION 5 - REMOVAL OF AN OFFICER
If an officer has not performed or is unable to perform their duties, the remaining board of directors can remove and/or replace the officer by a unanimous vote of the remaining officers. This includes a club officer who is absent from 3 consecutive board meetings, whether excused or unexcused.
ARTICLE 7 - BANK ACCOUNTS
SECTION 1 - ACCOUNT MAINTENANCE
SCB will maintain a checking account(s) for membership collection, other club revenues, and payment of expenses. The club account will require one of two designated officers to be signers on the account. The President or Treasurer will be authorized to write checks or use a debit card for authorized club expenses only. Any expense over $500 will require board approval prior to payment of expense.
During each May membership meeting, the Treasurer will present current budget, planned spending, and any other financial information
All club account balances should be covered on a consistent basis. At minimum, we should cover balances and spending at every board meeting if not every club meeting. That would help everyone know what we can and cannot do financially. Plus it would show the members what we are spending their dues on and why the cost is worth their money.
ARTICLE 8 - MEETINGS AND EVENTS
SECTION 1 - REGULAR CLUB MEETINGS
Regular meetings will be held monthly on the second Wednesday of each month. Members are encouraged to bring home brewed beverages or craft beers to the monthly meetings but are not required to. This is subject to the meeting location of the meeting.
SECTION 2 - CLUB EVENTS
Club events will be held throughout the year as determined by the membership and Board of Directors. Members who would like to create or host a club event should confer with the Board of Directors for communication purposes.
ARTICLE 9 - ETHICAL CODE
SECTION 1 - CONSUMPTION
All SCB members are responsible to obey Colorado laws with regard to the consumption of alcohol. Members are responsible for portraying a positive public image for SCB and shall act accordingly.
SECTION 2 - LIABILITY
Individual members of SCB shall not be personally liable for the debts or obligations of SCB, nor shall SCB be liable for the actions of any member outside the guidelines of SCB by-laws.
SECTION 3 - VALUES
Honesty and respect are values required of SCB members. No member shall engage in behavior that is disrespectful to others. Such behavior is punishable as described in Article 2, Section 5.
ARTICLE 10 - BY LAWS
SECTION 1 - CHANGES
The SCB Board of Directors can modify the By-Laws at any time with a majority vote.
SECTION 2 - EFFECTIVE DATE
October 1, 2018